Having a passport for a student is not just a formality, but a gateway to international travel, academic exchanges, seasonal work, or educational programs. In 2025, the passport fee still depends on the applicant’s status, and students can benefit from preferential rates.
In this article, you’ll find a complete overview of costs, rules, and documents related to issuing passports for students, along with examples of discounts and procedures in case of document loss.
Basic Rules – how Does the Passport System Work in Poland?
In Poland, the passport document is issued by the provincial office or Polish consulate abroad.
Standard validity periods are:
- 10 years – for adults,
- 5 years – for persons under 13 years of age.
Students (people studying at higher education level, up to 26 years of age) can apply for a discount on the passport fee, but the condition is to present a valid student ID or certificate from the university.
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How much Does a Passport Cost for a Student in 2025? – Passport Fee
In 2025:
- Standard fee for issuing a passport for an adult: 140 PLN.
- Students: 70 PLN (50% discount).
The condition is documenting student status at the time of submitting the passport application. The office does not grant the discount automatically — lack of a valid document means having to pay the full amount.
Table – Passport Fees in 2025
| Applicant Category | Fee (PLN) |
| Adult (no discounts) | 140 PLN |
| Student (18-26 years) | 70 PLN |
| Minor under 12 years of age | 30 PLN |
| Minor under 12 years of age with a valid Large Family Card | 15 PLN |
| Student up to 25 years of age with a valid Large Family Card | 35 PLN |
| Minors 12-18 years and persons with special entitlements (including retirees, pensioners, disabled persons) | 70 PLN |
| Temporary passport | 30 PLN |
| Issuing a new passport after loss/damage due to owner’s fault | 280 PLN |
| Second passport under Article 46 of the Act | 280 PLN |
Documents Required from a Student
When submitting a passport application, a student should prepare:
- Completed passport application – available at the passport office or online (for printing).
- Current photo compliant with biometric requirements.
- ID card – confirmation of identity and citizenship.
- Student ID or certificate from the university (valid on the day of application).
- Proof of passport fee payment – printout of transfer confirmation or confirmation from the office cashier.
Where to Submit a Passport Application?
The application must be submitted in person at any passport office in Poland, regardless of your place of residence.
At the provincial office or branch:
- Biometric data is collected (photo, fingerprints).
- Documents are verified.
- Identity is confirmed.
Waiting time: usually 2-4 weeks (may be longer during holiday seasons).
Loss or Damage to a Passport – how much Does it Cost?
In case of:
- loss,
- damage,
- obtaining a passport based on false data
— the fee for issuing a new document is 280 PLN.
Student discounts usually do not apply in such cases.
Passport Abroad
A student staying outside Poland can submit a passport application at a Polish consulate. In such a case:
- The fee is collected in local currency.
- Waiting time may be longer.
- Student discounts are available upon presenting a valid ID.
Discounts and Fee Exemptions
In addition to student discounts, there are regulations providing fee exemptions and special rates for people meeting specific criteria.
Examples:
- Fee exemptions: people aged 70+, people receiving social assistance in the form of permanent benefits, if travel abroad is for long-term treatment or due to the necessity of undergoing surgery.
- Discounts for people with a valid Large Family Card – including 35 PLN for students up to 25 years of age.
The full list also includes status of anti-communist opposition activist or person repressed for political reasons, office for veterans and repressed persons, people working for Poland’s independence and sovereignty or respecting political human rights in Poland, foster families and people running family children’s homes, veterans, or volunteer rescue services.
Passport Replacement
A free passport replacement application can be submitted if the replacement is due to incorrect personalization or technical defect confirmed by the passport authority.
This applies to situations where, for example:
- first name, last name, or PESEL are incorrect,
- the passport has a defect preventing its proper use.
Temporary Passport
A temporary passport costs 30 PLN and is issued in urgent situations – e.g., urgent travel abroad, attending a funeral, urgent surgery abroad.
The validity period depends on the purpose of travel and office arrangements.
Advice from a Nearby Specialist
A travel document specialist at Nearby advises:
“Students should plan to submit their passport application at least 2 months before their planned trip. During holiday and pre-holiday seasons, processing times can significantly extend. Make sure your student ID is valid – even a one-day lapse in validity can result in losing the discount. If you have a valid Large Family Card, always inform the official – it can reduce the fee by several dozen zlotys.”
Help for International Students – Housing and Passport Matters with Nearby
If you’re a student coming to Poland from abroad, at Nearby we’ll help you quickly and safely find a student room in Warsaw close to your university, so you can focus on studying and student life. However, our support doesn’t end with housing matters – we’ll also advise you on formal issues, including the process of obtaining or replacing a passport document, submitting a passport application, or determining the appropriate passport fee. With us, you’ll gain comprehensive assistance in your new country – from housing to administrative matters.
Summary
In 2025, a passport for a student costs 70 PLN, provided that formal requirements are met.
With it, a student can travel the world, participate in exchange programs, or work abroad. However, it’s worth remembering that in case of loss or damage to the document, the fee is much higher (280 PLN) and student discounts do not apply.
Key tips:
- Always have a valid student ID.
- Consider having a valid Large Family Card – it may provide additional discounts.
- Submit your passport application in advance.
- Take care of your passport like your ID card – its loss is costly.
Remember, if you’re starting studies in Poland and looking for good accommodation, you can find a student room in Nearby’s offer.
